Administrative Assistant II - Midwest Collaborative job opportunity at WashU.

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On Campus/Onsite locations Washington University Danforth Campus, United States Of America

On Campus/Onsi..........United States Of America

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Job Description Primary Duties & Responsibilities: Provides logistical support and preparation for presentations, training, interviews, workshops and special events that occur on- and off- campus (i.e. arranges location, orders food, assembles materials, schedules speakers, prepares sign-in sheets and name badges, arranges parking, etc.). Updates training materials, case studies, etc., as needed. Serves as point of contact for scheduling classrooms and lecture halls. Tracks and monitors expenses for the center. Sends out and tracks membership and renewal invoices. Assists in budget planning. Enters transactions in financial system; may approve transactions and run/review reports. Enters personnel/payroll information in HR system. Schedules diverse and complex appointments, meetings and travel arrangements. May prepare complex itineraries. Schedules and maintains daily appointment calendars, coordinates meeting details and confirmations. Prepares travel expense reimbursement according to guidelines. Provides administrative support to assigned staff. Manages the organization and retention of electronic documents, sets up virtual meetings, takes notes during facilitated meetings. Maintains/updates contact information, directories, departmental lists, email lists and databases. May be responsible for updating/maintaining routine web pages and social networking sites. May assist in preparing contract budgets, grant applications, proposals, status reports and financial statements. Coordinates purchase order requests and work order requests. Maintains office supply inventory and coordinates purchase of supplies as needed. Performs other duties as assigned.