Administrative Assistant II job opportunity at DHL.

Bachelor's (B.Sc.)

Whiteland, United States of America

Whiteland....United States of America

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DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. The core responsibilities of this role include: - Data Management: Review and clean up clerical records within packaging software and Warehouse Management systems to ensure accuracy and compliance. - Reconciliation: Perform reconciliation of old work orders, verifying that quantities match and identifying discrepancies in inventory records. - Problem Identification: Analyze and investigate discrepancies in work orders and inventory data, providing solutions to rectify issues promptly. - Documentation Maintenance: Maintain and update documentation related to work orders and inventory management, ensuring all records are current and accurate. - Collaborative Support: Work closely with cross-functional teams to resolve data issues and enhance overall operational efficiency within the packaging and warehousing processes. Position: Administrative Assistant II Shift: MON-FRI 1st shift 7:00AM-3:00PM Pay: 21.00 Per hour Additional Incentives: Opportunities for overtime In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: - 12-24 months in a warehousing or retail environment, preferably in packaging or quality control. - Experience working with warehouse management systems such as Blue Yonder, Manhattan, Red Prarie, etc. - Experience with third-party logistics. Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes: - Affordable medical, dental, and vision coverage available beginning on your 30th day - PTO program for all associates, including paid holidays and vacation - 401(k) with generous company match - Tuition reimbursement program - Excellent training and career advancement opportunities Grow your skills. Shape your world. Role Purpose : Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities : Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations. Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) Maintain departmental records and prepare reports. Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. Follow up on all assignments delegated to subordinate managers as to status, completion, etc. Maintain administrative filing system including items that are confidential. Process weekly payroll records. Serve as central communication point for associates. Operate office equipment including fax, copier, printer, and binding machines. Perform additional duties as assigned. Required Education and Experience : Two years related experience High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer.