FBS Analyst I - Buyer job opportunity at Texas A&M University System.

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DatePosted 26 Days Ago bot
Texas A&M University System FBS Analyst I - Buyer
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Pattern: full-time
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Job Title FBS Analyst I - Buyer Agency Texas A&M University Department Procurement Services Proposed Minimum Salary Commensurate Job Location , Job Type Staff Job Description A Glimpse of the Job The FBS Analyst I – Buyer, under general supervision, is responsible for supporting procurement activities for designated Texas A&M System members; serving as a resource within the unit for staff regarding procurement processes; and assisting with reviewing, coordinating, and processing purchasing‑related actions. This role also helps manage routine projects, reports, and functions that support efficient and compliant procurement operations. Essential Duties/Tasks Procurement Services Under supervision, performs entry-level purchasing activities to acquire supplies, equipment, and routine services through the e-Commerce system, ensuring compliance with Texas A&M University SAPs and System Policies and Regulations Conducts informal and formal competitive bid processes for goods and services, ensuring fair and ethical opportunities and maintaining proper documentation of supplier selection and pricing Reviews and utilizes statewide, university system, and cooperative contracts as appropriate, documenting justifications for contract selection or exceptions Supports the State of Texas Historically Underutilized Business (HUB) program by identifying and including certified HUB suppliers in the solicitation process Prepares and maintains complete procurement files in accordance with records retention and audit requirements Serves as a primary contact for faculty and staff, providing guidance on purchasing procedures, order status, and facilitating the procurement process for departmental needs Monitor order fulfillment and supplier performance, including tracking shipments and resolving discrepancies, while proactively communicating with campus customers and suppliers to ensure timely delivery; provide customer service and basic training on purchasing processes and compliance, and escalate complex or higher-risk procurements to senior staff as needed Serve as the liaison between suppliers and internal stakeholders, handle basic supplier negotiations, offer basic guidance on the e-Commerce system, and respond to vendor inquiries Accounting / Business Support Prepares, reviews, and audits financial system entries  May assist with some account reconciliation processes Identifies outstanding items and implements solutions/communicates actions May assist with some financial and accounting transactions Assists with external reporting functions Assists in with departmental budget requests as needed Office / Project Support Tracks internal projects, audits, business records, and records management May coordinate access requests May oversee or lead a function or serve as a subject matter expert in one or more areas May review and revise job aides as needed May supervise student workers May mentor or train subordinate staff members What You Need to Know Salary: $45,000 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience No experience required Preferred Qualifications Previous procurement related experience Knowledge of applicable state and federal procurement regulations and the ability to apply them in purchasing decisions Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, and database applications Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP) Strong verbal and written communication skills Ability to work independently once given a project Ability to apply rules and regulations in a complex environment Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

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