Business Manager position at The Salvation Army.| Canada

_{Posted 5 Days Ago} bot

The Salvation Army Business Manager

Experience: Highly Experienced

Pattern: full-time

Country:

Copy Link Report

Diploma

OTTAWA, ON....Canada

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: POSITION PURPOSE SUMMARY: The role is responsible for organizing, implementing and evaluation of all strategic areas related to finance, property, and operations for large MU(s) or facility. ACCOUNTABILITIES: The incumbent may perform all, some, or similar range of duties. Finance: • Work with administrative/accounting/finance staff in various accounting functions for MU(s) or facility: general accounting, accounts payable, accounts receivable, trust accounts, petty cash, payroll as required, financial statements, and audits. • Prepare and present facility budgets for MU(s)/facility in conjunction with department heads and the Executive Director to ensure fiscal responsibility to all stakeholders. • Monitor actual expenditures & revenue for MU(s) or facility against budget, implement budgetary controls and communicate variances to Executive Director & department heads on a timely basis. • Collaborate on funding applications or requests with rationale for such things as capital projects to the local authorities. • Plan and implement audit processes in relation to both external and internal audits. • Prepare and coordinate audits with external contacts. • Prepare financial reports for the local authorities, funders, DHQ/THQ as required. • Review and analyze financial statements ensuring that the operations remain within approved budgetary criteria. Maintain direct oversight of relevant departmental expenditures. • Ensure financial and program audits are completed in a timely manner. Responsible for all relevant liaisons. • Collaborate with THQ on all required reporting as required by various funders (i.e., MCCSS). • Ensure that all accounting logistics are completed in a timely manner as required by the administrative team – filling in where required (bank deposits, coding of receipts, invoices, invoicing clients, etc.). • Communicate the financial position of the facility during regular management meetings. • Manages revenues & expenditures by monitoring and analyzing financial statements. Identify and report budget variances to ED. • Prepares adjusting journal entries and various account reconciliations including the bank and various sub-ledger reconciliations. • Monitor and approve departmental expenditures in the purchase of goods and services. • Prepare and submit Visa expenses. • Liaise with Territorial Headquarters to ensure proper interpretation and application of collective agreements are followed regarding benefits, payroll, UltiPro (Human Resource Information Systems), and requirements of Fraser Health Authority and Ministry of Health. • Assist the ED and MU(s)/facilities leaders in the annual development of staffing plan as required. • Work with external auditors to prepare annual Financial Review & Audit. • Manage client trust funds including monthly reconciliation and reporting. Programming: • Assist other Program Directors in completion of grant applications or funding proposals where required. Assist with any needed reporting submissions, program evaluations and/or business plans to funders, external partners, or DHQ/THQ as applicable. • Develop strategies and recommendations for program staff development. • Provide direction, support and team leadership to direct reports so that they may develop and ensure that they work together to achieve the purpose of the organization. • Network with TSA, non-Salvation Army, government and community providers to coordinate resources for the benefit of clients and programs with a focus on creating partnerships that will lead to positive outcomes for people in the community. • Develop and recommend new services through the strategic planning process. This will be done in response to changing community/client needs in collaboration with the Executive Director and management team and informed by community consultation and input. Property: • Responsible for building(s) Maintenance. • Develop and oversee preventative Maintenance: programs and systems including mechanical systems, building repairs, and grounds Maintenance. • Develop annual Maintenance: operating budget, a capital plan for the facility; maintain current fixed asset inventory. • Participate in planning, implementation, and evaluation of departmental and facility-wide quality improvement/risk management processes. • Establish, interpret, develop, implement, and evaluate standards, policies and procedures for the department including emergency and evacuation planning. • Inspect, maintain, and test fire alarm and emergency systems directly or through contracted services in accordance with established policies, procedures, regulations, municipal codes and maintains appropriate records of test results. • Monitor the use and Maintenance: of equipment; ensures that regular monitoring activities are implemented and documented for all department services. • Prepare and implement routine and preventive Maintenance: schedules for all facility equipment. • Develop and participate in in-service/training/orientation programs for emergency response, WHMIS, and others as required to ensure the safety and security of the residents, visitors, and staff. • Prepare and maintain reports, statistical information and departmental records as required by facility policies and procedure, and Ministry of Health, and government legislation. • May oversee and provide leadership to the support services, environmental services, housekeeping/janitorial services team. • May be responsible for being on-call after hours for the facilities. Organizational Responsibilities: • Abide by and provide input into the development of the Finance and Accounting policies and procedures of the center. • Promote and demonstrate collaborations and teamwork across all programs and departments. Health & Safety: • Promote and adhere to TSA’s Health and Safety Program including all policies and procedures. • Ensure compliance with the Occupational Health and Safety Act. • Liaise with members of the Management Team regarding health and safety issues. • Ensure staff and/or participant information sessions/meetings occur as needed and are documented (i.e., training/workshops, staff meetings, Ministry of Labour visits). • Ensure the equipment, materials and protective devices provided are used as prescribed. • Ensure the work environment is safe, clean and attractive for employees, residents/participants, students, volunteers and visitors. Other: • Function as a part of the senior management team. Attends monthly meetings, providing reports as required. • Provide overall leadership of the facility as requested in the absence of the Executive Director. • Attend and participate in meetings/events/committees (internal and external) as assigned by senior leaders. • Attends department staff meetings. • Attend community council and OHS meetings as requested. • Responsible for own ongoing professional development. • Participate in the strategic planning process. • Work on special projects, as required. • Perform Team Management: • Actively participate in recruitment, training, evaluation and discipline of direct staff in consultation with the senior leaders and Human Relations. • Ensure department is fully staffed with qualified accounting staff and staff have the resources to do their jobs. • Monitor direct reports working hours and ensure time and attendance of direct reports are entered in a timely manner. • Maintain appropriate paperwork to support employee relations responsibilities. • Conduct regular performance appraisals and learning plans of direct reports and addressing performance issues when arises in consultation of the senior leaders. • Ensure accounting staff complete the mandatory training and e-learnings within the set time frame and constantly review the skills and competencies of staff to adequately meet the requirements of the job. Performs other work-related duties as assigned. CRITICAL RELATIONSHIP MANAGEMENT: Internal: • Regular specialized and diversified communication with MU(s)/facilities employees and leaders and DHQ/THQ teams. • Interaction with MU leaders to provide specialized support as requested. • Limited specialized interactions with union leaders/members to clarify information. • Problem resolution involves actions defined by functional/technical/operational and mission focused professional standards. External: • Specialized and diversified communication vendors, service providers, auditors, funders. MANAGERIAL/TECHNICAL RESPONSIBILITIES: Reports directly to the Executive Director. Direct reports: up to 20 employees: accounting, and finance staff; first-line/second-line managers of environmental, housekeeping, janitorial, maintenance, teams. FINANCIAL AND MATERIAL MANAGEMENT: • Minor material responsibilities: -May have access to confidential information. -Use and maintains own organizational assets (computer, phone) in accordance with guidelines. • Position is involved in minor financial matters regularly. • Budget planning and Maintenance. • May liaise with auditors and funders. • May handle cash and/or credit card. The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, upholding our code of conduct. WORKING CONDITIONS: • Working environment is mostly in the office in generally agreeable conditions • Some travelling may be required • May be required to work shifts, evening and weekends, be on call • May be required to lift up to 20 lbs EDUCATION AND EXPEREINCE REQUIREMENTS: • Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. • Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. • Ability to provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required, including Child Check (if appropriate). • Alternative combination of education and experience may be considered. Education, Qualifications and Certifications: • Completion of a Bachelor’s Degree in a related field (e.g., Business Administration, General Management, Priority Management, Finance/Accounting, etc.). Experience and Skilled Knowledge: • Five years of prior related progressive experience in the Business Administration, Property Management, Finance/Accounting or other related field in a supervisory/managerial role. Skills and Capabilities: • Commitment to quality customer service and strong customer service skills. • Attention to detail and high accuracy. • Good analytical and problem-solving skills. • Ability to coach and develop employees. • Good team management skills. • Ability to adapt and work in a changing environment. • Ability to understand financial reporting as presented from other countries and standards. • Able to work in a consultative, diplomatic, and tactful manner. • Innovative and open to new ideas. • Strong sense of integrity with professional ethics and a balanced sense of fairness and flexibility. • Able to proactively recognize potential risks and issues, respond with solutions and engage others in implementing change. • Effective organizational and time management skills – self-motivated and disciplined self-starter. • Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. • Must have the ability to multi-task, manage time effectively & prioritize work as well as problem solving skills. • Must have the ability to communicate effectively and give and understand written and oral instructions. • Must enjoy teamwork and have effective interpersonal and conflict resolution skills. • Able to concentrate continuously, while monitoring the environment. Compensation: The target hiring range for this position is $81,170.48 to $101,463.10 with a maximum of $121,755.72. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

Business Manager job opportunity at The Salvation Army.

Saved Jobs

No Job Saved

Other Ai Matches