Office Manager job opportunity at ISS STOXX GmbH.

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DatePosted 19 Days Ago bot
ISS STOXX GmbH Office Manager
Experience: General
Pattern: full-time
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degreeAssociate
loacation Brussels, Belgium, Belgium
loacation Brussels, Belg..........Belgium

Let’s be #BrilliantTogether The   Brussels Office   Manager   will   be responsible for   all aspects of the smooth   runn ing   of our Brussels office and will   report   into   the   Head of EMEA Corporate Services, who is based in London.   This is a Full-time , office-based   role, consisting of   39   hours   per week.   The Corporate Services Team   are   required   in the office at least 4 days a week , with the   option   to work from home one day a week .   The working hours are 9am-5pm .   The Corporate Services (CS) team creates a productive, rewarding, and secure working environment by providing the necessary tools and support to work efficiently and effectively. We collaborate with other teams, support their goals, and  facilitate   a professional  work experience for all.     MAIN RESPONSIBILITIES    Coordinate with vendors on equipment maintenance services including negotiating costs and working with the Legal team to implement contracts   Oversee courier services/requests and coordinate with Mailroom  regarding  deliveries   Monitor and address issues   submit ted   through the ISS Stoxx’ internal service request ticketing system, Service Now   Plan   seating   allocations,   space   layouts   and moves as   required   Visitor management and reception   oversight   – answering calls, greeting visitors and staff, adding visitors to security   system   and directing them appropriately   Order office supplies and  maintain  inventory   Administrative tasks such as handling invoices,  filing  and office related documentation   Assist EMEA head with budgets   Be the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning   Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation, arranging training and  establishing  standards and procedures where necessary   Plan and  facilitate  client events and market activities by providing general preparations and material distribution   Update SharePoint office page on a regular basis using SharePoint   Collaborate with the Works SACO   Act as the office liaison for facilities and property management issues for other locations   where   needed   Implement Corporate Responsibility initiatives   Assist   IT   with equipment needs (IT onboarding and offboarding, liaising with   IT on IT   inventory)   Work   with   our global   IT   team on standard procedures relating to IT equipment   Support any office related projects (AV upgrade, refurbishments, construction works, move of offices etc.)     CORPORATE SERVICES TEAM SUPPORT   Liaise with the EMEA Corporate Services team in other ISS Stoxx locations and provide coverage and support to employees in offices and remote locations throughout the region   Partner with other members of the EMEA Corporate Services team on special projects and firm-wide administrative oversight     REQUIREMENTS   Previous  experience in office administration preferred   Fluent communication both verbally and written in English   Good communication   both verbally and written in either Dutch or French   Excellent   proficiency   in all MS systems     Excellent organizational skills, methodical and thorough while staying calm under pressure   Pro-active mindset is essential for this role   Demonstrates initiative and proven ability to find solutions to problems   Good attention to detail   Ability to multi-task and prioritize   #LI-SQ1 #ASSOCIATE What You Can Expect from Us At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.   Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.   Let’s empower, collaborate, and inspire.   Let’s be #BrilliantTogether. About ISS STOXX ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.   Visit our website: https://www.issgovernance.com        View additional open roles: https://www.issgovernance.com/join-the-iss-team/       Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”).  All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. 

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