Executive Assistant - Law firm bg job opportunity at Treantly.

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Date2026-01-30T19:41:41.641Z bot
Treantly Executive Assistant - Law firm bg
Experience: 3-years
Pattern: Full-time
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Schedule: Full time; EST Company Description Treantly is a Canadian-based recruitment agency that facilitates the connection between businesses in North America and exceptional remote staff in the Philippines.  Role Overview We are a well-established law firm seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. The ideal candidate will have a background in supporting law firms or legal professionals and possess a strong understanding of the specific needs and demands of the legal industry. Key Responsibilities Executive Support : Provide administrative support to senior partners and attorneys, including calendar management, scheduling meetings, and coordinating appointments. Document Management : Prepare, proofread, and organize legal documents, correspondence, and reports. Ensure that all materials are properly filed and easily accessible. Client Communication : Handle client inquiries, schedule consultations, and assist with case-related correspondence while maintaining professionalism and confidentiality. Task Coordination : Assist with case management, including organizing files, tracking deadlines, and ensuring that tasks are completed on time. Billing & Invoicing : Assist with generating and tracking invoices, processing payments, and maintaining billing records. Legal Research & Filing : Perform basic legal research and assist in organizing case files, evidence, and documents for trials or client meetings. Office Operations : Manage office operations such as preparing documents for hearings, managing deadlines, and overseeing daily office tasks to ensure smooth operations. At least 3 years of experience as an Executive Assistant, Legal Assistant, or in a similar administrative role, preferably in a law firm or legal setting. Strong understanding of legal terminology, procedures, and case management processes. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software (e.g., Clio, Zoho, LexisNexis). Familiarity with law firm billing and invoicing processes. Excellent organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment. Strong written and verbal communication skills with a professional and courteous demeanor. High attention to detail and ability to maintain confidentiality. Proactive, self-starter with the ability to work independently in a remote work environment. Preferred Qualifications: Experience with legal practice management software (e.g., Clio, MyCase, PracticePanther). Knowledge of legal document preparation and filing systems. Experience with client relationship management (CRM) tools and virtual meeting platforms (Zoom, Microsoft Teams).

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