Executive Assistant job opportunity at Destinus.

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Date2026-02-05T12:01:24.265Z bot
Destinus Executive Assistant
Experience: General
Pattern: Full-time
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loacation Valkenburg, Netherlands
loacation Valkenburg....Netherlands

About the role Imagine stepping into a role where you become the operational heartbeat behind fast moving teams pushing aerospace innovation forward. At Destinus , we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations. As the Assistant to Director of Operations you’ll provide high-level administrative, operational, and strategic support, acting as the right hand of the Director of Operations & Infrastructure by managing complex calendars, coordinating meetings, handling confidential communications, preparing reports/presentations, liaising with stakeholders, overseeing projects, and ensuring smooth day-to-day operations to free for strategic initiatives. This role requires exceptional organization, discretion, problem-solving, and a holistic understanding of business operations. What You´ll Do · Organize and prioritize meetings, prepare agendas, take minutes, track action items, arrange logistics, and prepare the Director for appointments. · Prepare documents, reports, presentations, and internal communications with clarity and professionalism · Manage access to the Director’s mailbox, including reading, screening, prioritizing, and responding to emails when appropriate. · Ensure efficient email flow by filtering relevant information, escalating critical items, and summarizing key messages. · Act as an information bridge between the Director and direct reports, ensuring timely communication and alignment across the flow of information. · Maintain operational trackers, dashboards, and shared databases to ensure information is up to date and accessible · Be the communication hub by screening messages, distributing information, and coordinating with cross functional teams · Support special projects, workshops, offsites, and operational initiatives from planning to execution, including progress monitoring and tracking of deadlines · Keep internal processes running smoothly with consistent follow-up, structured systems, and an eye for improvement. · Maintain organized and up-to-date files, databases, and records. · Ensure confidentiality and discretion in handling sensitive information. What You’ll Need · 5 + Years of experience as Assistant to C-Level within a global and fast paced environment · Strong organizational skills with the ability to prioritize multiple tasks and manage tight deadlines · Excellent communication skills and a professional writing style for clear document preparation in English, any other language is a plus. · Proven experience coordinating complex schedules, logistics, and travel arrangements · Experience managing executive email inboxes, including prioritization, screening, and drafting responses. · Detail oriented and organized, must be excellent with follow up and follow through · Ability to communicate professionally and skillfully on behalf of others · Ability to work independently · Ability to synthesize information and communicate relevant content to various audiences · Ability to problem-solve, multi-task, and complete work on time · Proficient in Microsoft Office Suite and other relevant software. · Deep passion for the Cross-purpose mission and values. · A proactive mindset, flexible attitude, and the ability to adapt quickly to shifting priorities · Fluency in Dutch and English is a MUST Who You Are You are organized, quick thinking, and always one step ahead. You enjoy keeping operations tight, smooth, and reliable. You communicate clearly, stay calm under pressure, and work with a mix of independence and collaboration. You bring energy, ownership, and a service mindset to everything you do. Most of all, you love being the person who makes things happen and keeps teams moving forward without friction.

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