Executive Assistant job opportunity at Altom Transport, Inc..

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Date2026-03-09T18:20:39.770Z bot
Altom Transport, Inc. Executive Assistant
Experience: 5-years
Pattern: Full-time
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loacation Crown Point, United States Of America
loacation Crown Point....United States Of America

Altom Transport – Hammond, Indiana (Onsite) Altom Transport is seeking a highly organized and proactive Executive Assistant to support senior leadership at our Hammond, Indiana headquarters. This role plays a critical part in keeping our operations running smoothly by managing schedules, coordinating projects, organizing data, and supporting key business initiatives across departments. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, excels with data analysis and Excel, and can anticipate needs while maintaining a high level of confidentiality. Key Responsibilities Executive & Administrative Support Manage and organize email and calendars, ensuring priorities, meetings, and deadlines are tracked. Screen phone calls and route inquiries or resolve matters as appropriate. Determine priority matters for leadership and ensure timely follow-up. Schedule meetings and coordinate agendas, materials, and logistics. Attend meetings, take notes, and track action items to ensure completion. Prepare reports, presentations, spreadsheets, and business documents. Prepare and submit expense reports. Maintain confidential records and electronic filing systems. Data Analysis & Business Reporting Perform data analysis on operational and business performance metrics. Conduct year-over-year analysis of shipment counts and revenue. Review awarded lanes and prepare supporting analysis for RFP submissions. Assist with cost-per-mile calculations and operational data reporting. Analyze tank wash costs and profitability metrics. Maintain completed loads reporting and other operational reports. RFP & System Support Assist with PC Miler work and lane analysis for RFP responses. Review pump-off, air, and tank wash quantities for inclusion in RFPs. Build and input RFP awards into Truckmate Rate Tables . Maintain and update Customer Profiles in Truckmate . Sales & File Management Develop and organize file structures for sales and operational data. Maintain and manage documentation systems. Train and educate users on file systems and best practices. Ensure ongoing organization and data accuracy. Reporting & Operational Oversight Assist with backhaul reporting and operational analysis. Review Non-Conformance Reports and ensure terminals enter appropriate comments. Compile detailed summaries and reports for leadership. Monitor workflow reporting and track corrective action documentation. Review commission data and validate shared commission allocations. Event & Meeting Coordination Coordinate Safety Summits and Terminal Manager meetings (2–3 times per year). Prepare agendas and materials. Plan logistics including catering and event coordination. Track action items and ensure follow-up after meetings. Additional Responsibilities Support special projects and cross-functional initiatives. Work collaboratively with departments across the organization. Assist executives and leadership teams with ad hoc projects as needed. Qualifications & Skills Strong organizational and time management skills with exceptional attention to detail Excellent problem-solving and critical thinking abilities Strong judgment and ability to prioritize tasks effectively Highly resourceful with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage multiple projects simultaneously Comfortable working in a fast-paced environment Advanced proficiency in Microsoft Excel for data analysis Strong working knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) Education & Experience 3–5 years of experience supporting executives or leadership teams Experience managing multiple projects and initiatives simultaneously Strong writing, editing, and proofreading skills Experience with data analysis and reporting preferred

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