Business Operations Coordinator job opportunity at Pavago.

Home Jobs In Brazil Tag: Job Business Operations Coordinator position at Pavago


Date2026-03-06T21:20:38.765Z bot
Pavago Business Operations Coordinator
Experience: General
Pattern: full-time
Country:
apply Apply Now
Salary:
Status:

Job

Copy Link Report
degreeOND
Brazil

Job Title: Business Operations Coordinator Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (EST Required) About the Role We’re hiring a highly organized and execution-driven Business Operations Coordinator to support day-to-day business operations across systems, billing, crew tracking, client communication, and administrative workflows. This is a hands-on, multi-functional role for someone who thrives in structured environments, pays close attention to detail, and takes ownership of operational accuracy. You will work directly with the Owner and support multiple moving parts across operations, finance coordination, scheduling, and client management. This role is not strategic oversight or high-level management — it is about consistent execution, system discipline, and ensuring that operational details are handled correctly the first time. What You’ll Own Core Operational Execution Maintain daily operational workflows to ensure smooth business performance. Support the Owner with administrative and operational coordination tasks. Identify inefficiencies or gaps and flag them proactively. Systems & Data Management Maintain and update records inside CRM, ensuring job data, client information, and scheduling details are accurate and current. Organize and manage digital files across platforms such as Excel, OneDrive, and CompanyCam. Ensure data accuracy across systems to prevent reporting or billing errors. Invoicing & Billing Coordination Process invoices and ensure billing aligns accurately with completed work. Follow up on outstanding payments and maintain clean accounts receivable records. Collaborate with accounting to ensure documentation and financial records remain organized and complete. Crew Scheduling & Job Tracking Monitor crew schedules and job progress using Aspire and Azuga. Identify scheduling conflicts, time discrepancies, or job delays proactively. Ensure daily time entries are recorded accurately for payroll processing and job costing. Lead & Client Pipeline Management Manage inbound leads and client communications on behalf of the Owner. Update CRM records consistently to prevent pipeline stagnation. Track follow-ups and ensure no inquiries or requests go unanswered. Documentation, Reports & Research Prepare reports, proposals, and responses to Requests for Proposals (RFPs). Assist with vendor research, pricing comparisons, and municipal contract research. Maintain organized documentation for internal and external use. Communication & Administrative Support Manage and organize the Owner’s email and Teams communication channels. Respond to routine communication and escalate priority items appropriately. Maintain clarity and organization in digital communications. Must-Have Experience & Skills Proven experience in operations coordination, administrative support, invoicing, or billing. Experience working across multiple systems and platforms simultaneously. High proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams, OneDrive). Experience with CRM systems (Aspire experience is a plus but not required). Strong written communication skills with professional email management ability. High attention to detail with the ability to spot discrepancies quickly. Self-motivated operator capable of working independently with minimal supervision. Strong organizational and time management skills in fast-moving environments. Operational Environment (Important) This role is execution-focused and systems-driven. You’ll be supported by: Established workflows and operational systems Direct communication access to the Owner Clear expectations around reporting and follow-up cadence Your ownership is focused on: Accuracy in data, billing, and time tracking Reliable follow-through on client and crew coordination Maintaining organized, up-to-date systems Clear communication and proactive problem identification This role rewards consistency, discipline, responsiveness, and strong organizational control. Key Metrics for Success Accurate and up-to-date CRM and operational records. On-time and error-free invoice processing. Clean time tracking and payroll coordination. No missed client follow-ups or pipeline stagnation. Proactive identification of scheduling or operational issues. High confidence from leadership in operational reliability. Interview Process Initial Screening Call Operations / Systems-Focused Interview Practical Task or Workflow Exercise Final Interview Internal Review & Approval Offer & Onboarding #LI-AG1

Other Ai Matches

Senior Customer Service Lead & Trainer Applicants are expected to have a solid experience in handling Job related tasks
Digital Media Manager Applicants are expected to have a solid experience in handling Job related tasks
Business Assistant Applicants are expected to have a solid experience in handling Job related tasks
LinkedIn Ads Specialist Applicants are expected to have a solid experience in handling Job related tasks
Content Writer / Copywriter Applicants are expected to have a solid experience in handling Job related tasks
UX/UI Designer Applicants are expected to have a solid experience in handling Job related tasks
Performance Marketing Specialist Applicants are expected to have a solid experience in handling Job related tasks
Audit Assistant Applicants are expected to have a solid experience in handling Job related tasks
Property Maintenance Coordinator Applicants are expected to have a solid experience in handling Job related tasks
Real Estate Operations Coordinator Applicants are expected to have a solid experience in handling Job related tasks
ISP Network Support Engineer Applicants are expected to have a solid experience in handling Job related tasks
Digital Marketing Manager Applicants are expected to have a solid experience in handling Job related tasks
Data Engineer Applicants are expected to have a solid experience in handling Job related tasks
Website Designer Applicants are expected to have a solid experience in handling Job related tasks
Business Operations Coordinator Applicants are expected to have a solid experience in handling Job related tasks
Real Estate Operations Coordinator Applicants are expected to have a solid experience in handling Job related tasks
Head of Client Operations Applicants are expected to have a solid experience in handling Job related tasks
Mobile App Developer (iOS/Android) Applicants are expected to have a solid experience in handling Job related tasks
Inbound Sales & Customer Service Representative (Home Services) Applicants are expected to have a solid experience in handling Job related tasks
Head of Client Delivery Applicants are expected to have a solid experience in handling Job related tasks
LinkedIn Ads Specialist Applicants are expected to have a solid experience in handling Job related tasks
Business Development Representative Applicants are expected to have a solid experience in handling Job related tasks
Audit Assistant Applicants are expected to have a solid experience in handling Job related tasks