Personal Assistant job opportunity at Airbus SE.

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DatePosted 14 Days Ago bot
Airbus SE Personal Assistant
Experience: General
Pattern: full-time
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degreeMBA
loacation Bangkok Area, Thailand
loacation Bangkok Area....Thailand

Job Description: Summary The job holder will be tasked to provide high level administrative and confidential support to Airbus Chief Representative Thailand & MD AFOS Ltd. The job holder will be someone who is highly organized, possesses extreme attention to detail and is able to think on their feet.  To ensure his responsibilities and accountabilities across the region, with customers, suppliers and staff are fulfilled successfully. Good analysis and being swiftness to changes of meeting plans and provide conducive solution and feedback to Airbus Chief Representative Building a good relationship with colleagues from Central Entity / regional and locally to ensure the manager’s agenda and travel plans are well aligned when arranging internal/external meetings.  To help enforce proper and agreed governance in the management organization in country, across APAC, including ACR/MD travel budget management and administrative coordination. R esponsibilities Draft documents, briefing papers, reports and presentations according to ad-hoc demands To provide secretarial, clerical and administrative services and support in an effective, efficient and professional manner Managing of ACR/MD’s mailbox Handling/screening of phone calls, calendar management for business meetings and appointments across different time zones Manage visa application, travel itineraries & hotel reservations across different time zones with appropriate follow ups. Oversee and facilitate complex travel itinerary and agenda Handle sensitive and confidential information with utmost discretion and maintain a high level of professionalism at all times. Organize, coordinate and support meetings, conference calls, logistics and corporate events Taking concise minutes of meetings for proper dissemination Assist to welcome visitors in a professional manner, creating a positive impression To provide all documents and reports on time and maintain a proper filing system To keep smooth and complete internal and external information exchange Coordinate office activities and operations To establish a good communication channel with relevant stakeholder Delegation to check business travel requests by ACR/MD’s N-1, ensuring adherence to Airbus Travel Policy. Manage and support ACR/MD on liaising with corporate car leasing companies, negotiate with leasing companies on contract, quarterly servicing and emergency cases.  Attending Weekly and Monthly Operational Meeting as required. Support the ACR/MD and management in taking Meeting of Minutes and Actions Items Prepare and manage Power of Attorney and Directors’ Resolutions, Consolidation of POAs and required documents for notary and embassies authentication including reports and   presentation according to ad-hoc demands Organize documents for signatures and ensure document completion in a timely manner Support the administrative preparation of the ACR/MD for the various Board of Director meetings he is appointed to. Focal point for all AFOS/Airbus Thailand related events coordination and organization. Participation in short-term projects and initiatives of other Business Line as required to support the division Support On/Offboarding of ACR/MD’s N-1s Stay well informed and familiar with the latest development and changes in the industry Share information on Travel Policy, day to day claims process Comply with Airbus Code of Conduct and demonstrate behaviors in line with Airbus Values, Contribute to a positive and inspiring work environment Academic/Educational and other Requirements Bachelor’s Degree in Business Administration, Management or a related field Proficient in Thai and English (verbal and writing)  Professional skills Team oriented Discrete and confidential Excellent time management Motivated by challenges Positive vibes and high energy to influence team members Proven ability to work in an international Multi-Cultural Environment Strong Ability to manage multiple priorities Able to filter and manage confidential information Collaborative skill Able to work in an international environment Well-equipped with Google Workspace Good interpersonal Skill This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth. Company: Airbus Flight Operations Services Limited Employment Type: Permanent ------- Experience Level: Professional Job Family: Support to Management <JF-FA-ES> By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to  emsom@airbus.com . At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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